Power BI license to access Power BI Dashboard

This short article is showing you what are the license you really need when accessing to a Dashboard that is shared by Power BI.

Many vendors will be telling you anyone can access to Power BI shared dashboard, or you only need Office 265 E3 license, or even tell that you just need an Outlook email account, and others fabulous stories.

All these fantastic stories are untrue. Thanks to one of the vendor lending me one Office 365 E5 user account and another Office 365 E3 user account.

For the below testing I first use E5 user to share the Power BI dashboard to E3 user and vice versa.

Publish using Office E5 try to access using Office E3

Publish a report using E5 user.


Publishing Done


Access to the Dashboard using E5 user.


Share the Dashboard with E3 user.


E3 user will receive an email.


E3 user cannot access unless it is with Power BI Pro user.


The shared will also appear in the E3 using notification area.



Publish using E3 try to access using E5

E3 can publish the report to Power BI cloud.


Sharing with E5. Again Power BI Pro is needed.


The conclusion is, you need Power BI Pro or an Office 365 E5 license to access to Power BI shared dashboard.

About chanmingman

Since March 2011 Microsoft Live Spaces migrated to Wordpress (http://www.pcworld.com/article/206455/Microsoft_Live_Spaces_Moves_to_WordPress_An_FAQ.html) till now, I have is over 1 million viewers. This blog is about more than 50% telling you how to resolve error messages, especial for Microsoft products. The blog also has a lot of guidance teaching you how to get stated certain Microsoft technologies. The blog also uses as a help to keep my memory. The blog is never meant to give people consulting services or silver bullet solutions. It is a contribution to the community. Thanks for your support over the years. Ming Man is Microsoft MVP since year 2006. He is a software development manager for a multinational company. With 25 years of experience in the IT field, he has developed system using Clipper, COBOL, VB5, VB6, VB.NET, Java and C #. He has been using Visual Studio (.NET) since the Beta back in year 2000. He and the team have developed many projects using .NET platform such as SCM, and HR based applications. He is familiar with the N-Tier design of business application and is also an expert with database experience in MS SQL, Oracle and AS 400.
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